All information pertaining to quotations must be treated as highly confidential and must not under any circumstances be disclosed to other bidders. Prior to evaluating quotations, the evaluation criteria should be agreed ie, price, minimum delivery timeframe, acceptable payment terms etc.

A Single Quotation procedure can be defined as a process whereby one written quotation is collected which is deemed competitive for the material or service being procured. Quotations must always be received in writing either on suppliers headed paper or on organizational Request for Quotation (RFQ) form. An RFQ form should be used in circumstances when suppliers cannot or are unwilling to provide written quotations.

1. General information about the Grants Program

The overarching goal of the Foundation for the Future is to support democratic reforms and empower citizens by strengthening the capacity of local civil society organizations (CSOs) throughout the Broader Middle East and North Africa (BMENA)1. The Grants Program is one of the tools and mechanisms that the Foundation can offer for civil society to engage in the promotion of democratic transformation, respect and protection of human rights and achievement of the rule of law. Generally, proposals should promote the development of effective mechanisms for citizens’ participation by strengthening and engaging civil society with a focus on one of the following programmatic priority areas:

The best way to select monitoring priorities is to think about the uses for the information. Determining in advance how the information will be used would allow the M&E staff to avoid gathering data that, although interesting, has no particular function. To help identify priorities, the M&E function asks the user group to consider how the monitoring data collected will be used. Some potential uses for the monitoring data include:

Verbal presentation, backed up by summarized document, using appropriate tables, charts, visuals and audio –visuals. This is particularly important if the organization or project is contemplating a major change that will impact on beneficiaries.

There are various types of monitoring reports that can be prepared depending on the purpose, scope, and audience. Here are some common types of monitoring reports:

Progress Monitoring Report:

This report tracks the progress of a project, program, or initiative over a specific period. It assesses the completion of tasks, milestones achieved, and overall progress towards the desired goals and objectives.

This section requires the names of the persons/departments who need the collected information and will use it. It can be a person like Project Manager, M&E Manager, HR Manager etc or even a department like Finance Department, HR Department, Admin Section etc. Every information collected has some application and use. Before collecting information it must be known what the collected data will be used for? Write clearly the purpose so that during collection of data the data colletor has the whole context and knows about the intended use of the information.