Terms & Conditions for Probation

All permanent employees will be required to complete three/six months and contractual staff will be required the probation period as per contract unless waived by the CEO at the time of issuing a contract. This can, if necessary, be extended by the management of the organization for another period. During the probationary period, the appointment may be terminated with one week notice by either side, unless specified differently in contract. Permanent staff on probation will not be entitled to annual leave.


Steps for Developing an Employee Contract

Contract Making Steps

Following are the steps for developing a contract for a newly hired employee in an organization

  1. The issuance of contract is centralized at the organization and CEO/ competent authority signs all employment contracts.
  2. Upon the receipt of a completed/signed of the contract preparation request, HR unit will prepare all contracts
  3. The contract becomes a binding document only after the CEO affixes his/her signature.


Method to Modify HR Policy in an Organization

At the time of the review of the HR Policy the following process should be followed;

  1. The HR Manual will be circulated to all staff and a time of 15 working days will be given to suggest amendments in the same.
  2. At the end of the stipulated time an all staff meeting will be called and the changes  proposed by the different staff members will be discussed
  3. All office orders/official memos/notifications released during the preceding two years will also be brought to the forum for discussion & debate


Methods of Conducting Evaluation

Data Collection Methods For Evaluation

There are several methods which we can use for conducting evaluation and collection of evaluation data.

Inteview: First is the Interview. We have been doing interviews whenever we go on project visits. We ask questions and gather more information relevant to our project evaluation. The questions we use should be concise and precise so that we will be understood.

Why do We Evaluate Projects?

Why Projects Evaluation

Project Evaluation has the following purposes:

  1. To assess effectiveness as well as efficiency of program delivery in response to particular needs of various groups which benefit from it;
  2. To serve as a venue for reflection; to gain insights and understanding from project experiences so as to be able to conceptualize experiences within the context of one’s specific direction or work experience;


Aggregative Vs Dissagregative Procurement

Aggregative Procurement Steps

Aggregative and disaggregative procurement are two approaches to the acquisition of goods and services within the context of supply chain management. These approaches differ in how they structure procurement activities and the level of detail at which procurement decisions are made. Let's explore each approach in more detail:

Centralized Vs Decentralized Procurement

Advantages of centralized and Decentralized procurement

Centralized and decentralized procurement are two contrasting approaches to organizing and managing the procurement function within an organization. These approaches differ in terms of decision-making authority, coordination, and control over procurement activities. Let's delve into each approach:

Principles and Philosophies of Procurement Management

Procurement Management Principles

In procurement management, economy and efficiency may be identified as: Whether the planning has been appropriate and procurement has been executed as planned;

Best Practices in Procurement

Best Practices of Procurement

Best practices in procurement encompass a range of strategies and techniques that organizations can implement to optimize their procurement processes, improve supplier relationships, achieve cost savings, and enhance overall procurement effectiveness. Here are some commonly recognized best practices in procurement along with examples:

USAID Procurement Procedures

USAID Procurement Procedures

Definition, Policy Requirements, Best Practices of USAID Project Recipient's in Procurement, USAID's Thresholds and USAID Procurement Documentation Needs


Bid Selection Methods

Bid Selection Methods

Bid Selection Methods - Open Bidding, Direct & Restricted Bidding Selection

How to Prepare a list of Pre-Qualified Suppliers for Procurement

Pre-Qualified Supplier/Service Provider Lists consist of companies which have undergone prior assessment and are consequently deemed suitable to work with organization. Prospective suppliers / service providers to organization should undergo a prior assessment to ascertain their suitability to engage in commercial relationships with the organisation.


Steps for Invitation to tender

1. Preparation Meeting

A tender evaluation committee must be established by the Chief Executive prior to the tender preparation meeting. The committee should consist of an odd number of participants, ideally a minimum of three and a suggested composition of the committee could be as follows;

Guidelines for "Invitation to Tender"

Invitation to Tender

An Invitation to Tender can be defined as a process whereby any supplier can openly submit a tender/bid/quotation after the publication of a tender notice. Such a process can be locally or internationally focused. Before beginning a tender process, donor rules and regulations should be assessed to ensure that organization’s guidelines as listed below are consistent with those of the donor agency.


How to Perform the Post Quotation Clarification?

Post Quotation Clarification

Clarification on specific information contained within quotations can often be necessary before a Purchase Committee can make its ultimate recommendation on which quotation offers the best value for money while remaining appropriate from a technical perspective. When such a necessity arises, it is important that the process of attaining clarification is fully transparent. Clarification can typically address issues such as;



Subscribe to Monitoring and Evaluation Studies RSS