Best Practices in Procurement

  • Conduct annual procurement planning that includes both office and program equipment, supplies and services.
  • Link procurement planning to budget and work planning processes.
  • Follow established written procurement procedures. (FAR/AIDAR)
  • Provide for open competition to the extent possible.
  • Obtain quotations, review quotations against established criteria, use evaluation committees and justify vendor  selection.
    • Ensure adequate segregation of duties – prepare/review/authorize
  • Document the procurement process.
  • Keep an inventory of all equipment purchased and update it regularly, noting condition and location of items (see inventory register).